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FOOD VENDOR FORMS
DEAR FOOD VENDORS:
(AAECF Application Below)
The African American Educational and Cultural Festival, Inc ( AAECF, Inc) is looking for Food Vendors for our 'Concert in the Park’ Event on Saturday, August 23, 2025 show time is 2:00pm at Grangebel Park’s stage (brick area) Peconic Avenue, Riverhead, NY. , to Benefit our Young Women & Young Men Transitional and Mentoring Programs. Rain date Sunday, August 24, 2025. Book today as Vendor Space is Limited!
This is our 4th Annual Concert and we are excited to host it annually. Each year will be a different musical genre as Rhythm & Blues, Jazz, Reggae, House, Salsa, etc to name a few . The ‘Concert in the Park’ is Free to the General Public. All are invited to attend this Family-Style setting where Guests are encouraged to bring their lawn chairs, and blankets. No Alcohol will be sold, No Smoking in the Town Park. Shop from our many Food and Merchandise Vendors, purchase Raffle Tickets and Enjoy the Show!
All donations will go to our Programs. MISSION: The Young Women's & Young Men's Transitional Services and Mentoring (YWTS & YMTS), under the Auspices of the AAECF, Inc, was developed to empower our Youth by utilizing a multifaceted, systematic approach. YWTS & YMTS combine includes mentoring, community outreach, and Leadership development.
Vendor Agreement
DATE: SATURDAY, AUGUST 23, 2025
RAIN DATE: SUNDAY, AUGUST 24, 2025
VENUE LOCATION: GRANGEBEL PARK, PECONIC AVENUE, RIVERHEAD, NY 11901
SET UP: 8AM-12:00PM (No Late Set-up)
EVENT START TIME: 2:00PM
EVENT ENDS: 8:00PM
DONATION: $150
THIS IS A FREE EVENT IN THE PARK!
PLACEMENT: Vendors with complete documentation EMAILED in to: AAECFINC@GMAIL.COM will receive approval first come-first serve.
Vendor booths must be maintained at ALL times!
Absolutely, No breaking down before Event Ends!! If you feel you may have to leave early, let us know and we will place you in an area not to disrupt the flow of the Event.
Applications submitted by the listed deadline will be considered. Vendors will be notified via email of their event participation. Please bring a copy of Your Approval to the Event which will be collected with Donation. Vendors are expected to be available for the date and to arrive early for set up. No tables, chairs or Tents will be provided (2 tables & 4 chairs max as space is limited). One Truck Space will be
provided. Any additional spaces will have to be paid for. Ethnic Festive decorations approved.
The AAECF, Inc. has a strong emphasis on promoting local small business and organizations owned/led by ‘Businesses of Color’. We Appreciate You! All vendors will be assigned spots at the sole discretion of the AAECF Committee. No preferred or priority placement requests are permitted. Vendor shall not
assign or sublet any portion of their space without permission
SUFFOLK COUNTY HEALTH DEPARTMENT CERTIFICATE MUST BE SHOWN WHEN ASKED BY THE HEALTH DEPARTMENT AGENT. NO EXCEPTIONS!
DONATIONS; $150 FOR THIS PARTICULAR EVENT WILL BE COLLECTED PRIOR TO SET-UP AT THE EVENT AT THE AAECF TABLE LOCATED NEAR THE STAGE. ALL SUFFOLK COUNTY HEALTH DEPARTMENT PERMITS SHALL BE CURRENT AND READIED FOR INSPECTION BY THE RIVERHEAD FIRE MARSHAL.
Vendors must bring a garbage receptacle for their booth and your staff are expected to keep it emptied.
Vendors are not allowed to use the Town garbage bins to throw away their garbage.
Vendor Form
NONREFUNDABLE. Cash, Money Order or Check is Accepted. AAECF, INC
There will be no refunds for inclement weather or any other cancellations. For Donations sent in early with Application, will not be processed until you are approved. Do not mail in any Cash!
ITEMS BEING SOLD:. At the discretion of the Operations Committee, vendors found selling items other than listed on license agreement may not be allowed back into the event – with no refund provided. NO ILLEGAL PARAPHANALIA, SMOKE ITEMS, NO NUDE PHOTOS, PAINTINGS, VIDEOS, FOOD OR BEVERAGE. CULTURAL FOOD. PACKAGED CANDY, COOKIES, PIES, ETC THAT ARE MADE BY YOUR BUSINESS ARE ALLOWED TO BE SOLD.
PLEASE LET US KNOW IF YOU NEED ELECTRICITY TO YOUR TABLE. ALL VENDORS WILL BE INSIDE OF THE EVENT SPACE. PLEASE BRING YOUR OWN UL APPROVED EXTENSION CORDS. EARLY SUBMISSION CLOSURE TO THE STAGE
EARLY SUBMISSION: OPEN NOW! (for early submission) - Priority Approval will be given to vendors who submit required paperwork by the closing date. CLOSING DATE FOR ALL APPLICATIONS: FRIDAY, August 1st ($175 fee after the closing date if space is available) - email to AAECFINC@GMAIL.COM to see if space is available after deadline: Check or Money Order only, is made payable to: THE AAECF, Inc. P.O. BOX 1730, RIVERHEAD, NY 11901
If this button is not working, please pay using the 'Donate' or 'Pay now' buttons and send us an email at: aaecfinc@gmail.com.
By Checking out, you agree to follow all rules of the AAECF, Inc and agree to hold harmless the AAECF, Inc, its members, partners and the Town of Riverhead, and accept full responsibility, including legal responsibility, for its contents.
Thank you for your attention.
GENERAL RELEASE AND ACCEPTANCE OF RULES AND REGULATIONS:
THE APPLICANT(S) HAVE READ THE RULES AND AGREE TO ABIDE BY SAID RULES. IN ADDITION, THE APPLICANT(S) DO EXPRESSLY RELEASE THE AFRICAN AMERICAN EDUCATIONAL AND CULTURAL FESTIVAL, INC., THE TOWN OFRIVERHEAD, NY AND THEIR ASSIGNS FROM ALL LIABILITY FOR INJURY, DAMAGE OR LOSS TO PERSONS OR PROPERTY.
IF ACCEPTED, WE UNDER THE ENCLOSED DONATION SHALL NOT BE REFUNDED IN THE EVENT THAT WE DO NOT ATTEND OR IF ALL OR PART OF THE SHOW IS CANCELLED DUE TO FIRE, CALAMITY OF ANY OTHER ACT OF
GOD, PUBLIC ENEMY STRIKES, STATUTES OR ORDINANCES OR ANY LEGAL AUTHORITY OF ANY CAUSE BEYOND THE CONTROL OF THE AFRICAN-AMERICAN EDUCATIONAL AND CULURAL FESTIVAL COMMITTEE.
I/WE HEREBY AGREE TO THE ENFORECEMENT OF RULES AND REGULATIONS OF THE EVENT AS SET FORTH IN THIS APPLICATION. I CERTIFY THAT ALL ITEMS FOR SALE ARE IN ACCORDANCE WITH THE ORGANIZATIONS THEME.
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